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How do I see how many total patrons we have in our system?

To know the total number of patrons in Alexandria, click on the ‘?‘ icon located in the top right corner of the program. Then, select ‘About Alexandria‘. This will provide you with the current number of patrons and also inform you about the number of patrons that you are allowed to have based on your current license.

What is the ‘makeover’ and why is it better?

The ‘Makeover’ is an update on all Alexandria interfaces, for design and functionality as well as to meet new web standards.

Here are the interfaces that are released: Circulation, Items, Patrons, Operations queue, Tools, Sites, Security, Maps, Reviews, Bulletin Board Builder, Preferences, Reports (and Labels, Notices), Utilities

Here are the interfaces available to try in beta: n/a

Here are the interfaces still in ‘legacy’, where updates will be coming soon: Export, Import, Authority Control, Inventory, Explore Builder, Policies, Calendars, Subscriptions

To learn more about the Makeover, why it’s happening, and what some of the new features are, you can download the zip attachment which has pdf archives of the Makeover information from the old Support Center. You can also watch the old webinar.

Makeover FAQ Download

Makeover Q&A Webinar

Alexandria Training videos

Know that new features and bug fixes are for Makeover interfaces only. Legacy interfaces are not updated, and will be depreciated in 2025.

Why do you have to change it?

We’ve heard a lot of ‘if it ain’t broke don’t fix it’ in regards to the Makeover. It’s hard to tell, but you should know that the old interfaces ARE broken. They are using an old framework that is no longer supported and it could stop working on new browsers at any time. It’s hard to get used to new tools, much easier to keep doing the same thing, but to get improvements and new features, and to keep up with the fast-changing world of software, Alexandria has to keep changing 🙂

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Recent questions:

Where have security settings gone? = Security is now located under Tools.
Some of my saved reports are missing from Reports—where are they? = Label-type reports are now found in the Labels module, and Notice-type reports are now in the Notices module.
Where is System Info? It’s missing from Circulation. = You can find this information under the Help menu > About Alexandria.
How do I get to Researcher? = Researcher is always your basic Alexandria URL; e.g. demo.goalexandria.com so you can bookmark that. You can also get to Researcher from your Dashboard, by using the keyboard shortcut, or by going through Builder.
Why can’t I press enter to save? = ‘Enter’ interferes with too many other actions—now you can use command/ctrl-S to save
How do I add a patron/item? The + is grayed out. = You have to unlock first. (For items, you might need to go to the copies tab or out of the copies tab to unlock titles vs copies.)
How do I search by ISBN in Items? = Use the Advanced Search and go under Publication.
How do I remove a copy? = Go to the copies tab and select the copy to remove, then use the toolbar underneath the copies, click the minus button or actions menu to remove. You can also use the keyboard shortcut command/ctrl-shift-delete. (If you can’t see the toolbar, try resizing your browser or moving it to the top of the screen.)
How do I add cover art? It tells me the image is too large. = You can resize your cover art using a picture tool built in to your computer or various websites. Coming soon, Alexandria will resize it for you.
How do I select multiple items out in Circulation? = use the shift key.
How do I view recently created/modified items/patrons? = click the search dropdown and pick the quick search; or press ESC on your keyboard to go back to the view with the big cards that say View recently added and View recently modified.
How do I see MARC records?? = In Items, press the MARC button at the top.

How do I import patron pictures?

To import patron pictures, follow the 5 easy steps below:

Go to Operations > Imports
Select the Images category.
On the Imports pane, select Choose File.
Locate the patron image file on your computer and select it for import. Make sure the images are saved in one ZIP (compressed) file. If the file is larger than 50 MB, schedule an FTP import in the Saved tab. Check that each picture file name matches the patron’s barcode number and is in .png or .jpg format.
- For best results, images should be approximately 186 x 240 pixels in size
Once you have selected the ZIP file, click on Run.

For more detailed instructions and help, see Importing Images.

Can I change the Browse by options?

At this time, you can’t pick exactly which browse by options you want to show. However, you can control if Top Rated and Study Programs show, by turning on/off those features in Builder > Searching.

I’m having an issue where my barcode labels are printing off the label sheet. Do you have any suggestions on how to fix this problem?

If your barcode labels are misaligned, overlapping, or off-centered, troubleshoot the issue with Barcode Your Collection.

Where can I find the report for Unused Labels/Barcodes?

Go to Operations>Reports>Special>Unused Barcodes. OR go to Operations>Labels>Special>Unused Barcodes. Under the Options tab, specify if you are running the report with the Range Information, Barcode List, or Barcode Labels (3×10) format.

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