Where can I learn about inventory and weeding?
Take a look at Inventory and watch our Inventory Workshop.
FAQ
Should I create all of my inventory sessions on the same date?
This isn’t necessary. It may help you to keep things organized, but Alexandria is flexible enough to allow you to create any number of sessions that are staggered over whatever time period needed. Some people use this feature to slowly inventory throughout the school year.
When I complete an inventory session in Inventory Management and the option to Declare Missing Items as Lost is checked, what items are moved to Lost?
Only the items specified by your session’s Call Number Range that were not scanned. Be very wary of this feature if you chose the session option to inventory the Entire Collection instead of a Call Number range.
How do I perform a full inventory?
Performing a full inventory is easy with the help of Alexandria’s Inventory Helper. You can access all the necessary inventory information on our free online support center, HERE. Additionally, we highly recommend checking out our YouTube channel HERE to view short videos that provide more helpful tips on inventorying your collection.
How can I share the top borrowed titles in my library?
Where can I find the report for Unused Labels/Barcodes?
Go to Operations>Labels>Special>Unused Barcodes. Under the Options tab, specify if you are running the report with the Range Information, Barcode List, or Barcode Labels (3×10) format.
How can I add an email address to send out notices?
To start sending email notices, you must first configure your email preferences. Please refer to our email preferences page for step-by-step instructions.
The school year is underway and I want to clean up my patron records. Is there an easy way to clean up homerooms and grades?
You can do this in Authority Control, which is the part of the program that helps a user manage terms and edit, modify, or even remove them when no longer in use. To access Authority Control go to Tools and select Authority Control. You will find terms listed under both patron and item field headings.
By using the gear at the top you can select “Remove unused terms” to clean up some of these fields. This will only remove a term if none are entered into an item or patron record under the corresponding field. If you have any questions about best practices for managing Authority Control terms we recommend you call Customer Support for guidance and advice.
How do I create a Bulletin Board?
Bulletin Boards and their bulletins are created from Builder > Bulletins in Alexandria. Select a board on the left, or go to the Actions menu to add a new one. Then click the plus icon to create a bulletin for the board you’ve selected.
What is the difference between a Public and Private list?
- A public list can be shared and viewed by anyone that you’ve sent the link to.
- A private list is viewable only to the patron who created it, when they’re logged in.