Can I change the Browse by options?
At this time, you can’t pick exactly which browse by options you want to show. However, you can control if Top Rated and Study Programs show, by turning on/off those features in Builder > Searching.
FAQ
We have a new librarian. How can I add them as an Alexandria operator?
To add an Operator, you need to create their record in the Patrons Management just like you would for any other patron. Then, you should grant the new operator the appropriate access permissions by navigating to the Access tab and adjusting the security settings. If you’re unsure about which access permissions to assign, please refer to Security.
Remember If you select the Librarian Security group or a higher level, the account will need to have an email address associated with it. In addition to reviewing the security groups page, please also see our Password Management Best Practices.
I’m having an issue where my barcode labels are printing off the label sheet. Do you have any suggestions on how to fix this problem?
If your barcode labels are misaligned, overlapping, or off-centered, troubleshoot the issue with Barcode Your Collection.
How do I manually add a new book to my catalog?
Adding a new book to your Alexandria catalog is easy with the SmartMARC Title Assistant. View a step-by-step video tutorial HERE.
How do I make sure imported copies go to the right site?
Ensure that your import file has the correct site code for each copy. If a copy’s status unexpectedly changes to In Transit when bookdropped (checked in) instead of Available, it may be assigned to the wrong site.
Where do I set up the “next barcode” if I’m importing items without barcodes?
While importing items, look at the Barcode Handling section on the Settings tab. Add a Starting Item Barcode and select Always Assign New Barcodes.
Is Patron History changed or modified when updating with an import file?
If a patron’s information is updated with an import file, all of their historical information will remain on the record as-is. Historical data is only removed from a patron record if the individual patron is completely removed from the system.
This means that if you’re recycling barcode numbers, you’ll need to permanently remove the record of the patron who was previously assigned the barcode before you assign that barcode to another patron record.
How do I remove teachers from the system?
Teachers are listed in the Homeroom (Primary Location) field. To permanently remove a teacher from Alexandria, first make sure that there is NOT a patron record for that specific person. If there is, be sure to remove it. Next, go to Tools > Authority Control. In the Category pane on the left, expand Patrons and select Homeroom. Locate and select the teacher on the right, then go to the Actions menu to remove them.
How do I update specific patron information?
Patron information can be changed by editing individual patron records in Patron Management.
You can also update specific information in multiple records using Utilities. In the Selections tab, choose which patron records will be updated by selecting common piece of information, such as Grade or Security Group, or choose Show Additional Selections to set a barcode range or enter a list of specific patron barcodes. Then specify what will be changed in the Options tab.
What information can be updated with a patron import file?
Patron imports can be used to change any field in patron records except for the Barcode field.