Where can I find the report for Unused Labels/Barcodes?
Go to Operations>Labels>Special>Unused Barcodes. Under the Options tab, specify if you are running the report with the Range Information, Barcode List, or Barcode Labels (3×10) format.
Operations
How can I add an email address to send out notices?
To start sending email notices, you must first configure your email preferences. Please refer to our email preferences page for step-by-step instructions.
What’s the best way to automate my patron overdue or hold notices?
How do you want notice to be sent? If you’d like the program to do most of the work for you, try Automatic Email Notifications. Go to Preferences > Circulation. In the Circulation Settings tab, click the Enable automatic email notifications checkbox. This feature automatically sends email notices to the patron’s email address for in-stock holds, overdue fees, and a number of other things. Read more about it in Circulation Settings.
For those of you who want greater control over your notices – such as when they go out and to whom – use scheduled notice reports. For example, you could set up an Overdue Items and Unpaid Charges Notice report for each grade or homeroom and schedule it to email the teacher every month so they can help remind students.
- Go to Operations > Notices, add a new notice, and choose the Circulation category.
- Test out a few of the report notices to see which ones work best for your situation. When you’ve found one, click Create at the bottom right.
- Build your report in the Selections and Options tabs.
- In the Overview tab, schedule the report to run at a specific frequency and time.
- You can also enable email notifications and specify to whom the notices will be sent. Separate email addresses with a comma.
And if you find it meets your needs, you can even use both methods at the same time!
What do I need to do before winter break?
See a collection of our favorite tips about winter break:
How can I import new titles and existing copies?
How can I import items into Alexandria?
Go to Operations > Import and select the category of what you are importing. Upload the file from your computer, and make sure to configure the field map. Note: Marc records don’t need to be field mapped. See Import for more information.
How do I import patron pictures?
To import patron pictures, follow the 5 easy steps below:
- Go to Operations > Imports
- Select the Images category.
- On the Imports pane, select Choose File.
- Locate the patron image file on your computer and select it for import. Make sure the images are saved in one ZIP (compressed) file. If the file is larger than 50 MB, schedule an FTP import in the Saved tab. Check that each picture file name matches the patron’s barcode number and is in .png or .jpg format.
- For best results, images should be approximately 186 x 240 pixels in size
- Once you have selected the ZIP file, click on Run.
For more detailed instructions and help, see Importing Images.
What barcode Symbology does Alexandria Use?
Alexandria uses Code 39 or Code 3 of 9. For more information on barcodes, see Barcode Your Collection
What reports in Alexandria can help me with my end-of-year procedures?
Wait, when was reports updated?!
If the changes to reports (or any other areas of the program) left you feeling lost, make sure you’re signed up for the Release emails to stay up-to-date on upcoming improvements in Alexandria.