What is the difference between a Public and Private list?
- A public list can be shared and viewed by anyone that you’ve sent the link to.
- A private list is viewable only to the patron who created it, when they’re logged in.
FAQ
Can I share search results and information from Alexandria?
Yes! After you’ve performed a search, you can share the entire list of results or information for individual item information. You can also create a custom search list and share that with anyone you like.
Can I control what information a patron can change when they’re logged in to a Patron Status?
Yes, with your Security Group settings you have the ability to control how much information (if any) that your patrons can edit.
Do all users have access to Patron Status and the ability to make holds and reservations?
Any person added to your system will be given access to Patron Status and other patron-facing portions of Alexandria. However, you control if patrons can place holds/reservations, write reviews, and more, by modifying their Security Group (the Account tab).
What all can I show on my Bulletin Boards?
Bulletin content is entirely up to you. Use them to showcase things happening at your school or facility, let your patrons know about upcoming releases or seasonal items; you can even give specific individuals the ability to manage and create bulletins for specialty groups and organizations. Read about Bulletins for more ideas.
How do I organize my bulletins?
Alexandria tries to keep everything in a roughly boxed-out shape to utilize the displayable area, and by default will show bulletins alphabetically. However, if you want a particular order, you can find the bulletin you want to highlight and change the order to 1, the next one to 2, and so on.
How do I create a Bulletin Board?
Bulletin Boards and their bulletins are created from Builder > Bulletins in Alexandria. Select a board on the left, or go to the Actions menu to add a new one. Then click the plus icon to create a bulletin for the board you’ve selected.
How do I use Gmail as an SMTP?
Make sure that your Google account has two factor authentication turned off, and the “allow less secure apps” setting turned on. Note: Sometimes it takes a day for Google to allow access after changes are made. Check Email Preferences to ensure you’re using the correct settings.
How do I stop email notices from going out during the summer?
Go to Notices. Scheduled reports will have a calendar icon to the right. Select a report you want to pause, and turn off the Schedule. You may want to keep a list of these reports so you can remember to re-schedule them when school resumes.
Also disable emails if you have automatic email notifications turned on in Circulation Preferences.
Do you have any tips for using the Loaned Items Information report?
Get a list of loaned items (including temporary items) along with their due dates with the Loaned Items Information report! Turn on Page Break on Major Sort if you’re sorting by level (grade) or location (homeroom) and using the Detailed or Complete formats. Then you won’t need to run a separate report for each.