How can I add an email address to send out notices?
To start sending email notices, you must first configure your email preferences. Please refer to our email preferences page for step-by-step instructions.
To start sending email notices, you must first configure your email preferences. Please refer to our email preferences page for step-by-step instructions.
In Alexandria, it’s easy to catalog items whether you understand MARC tags and subfields or not. However, if you can’t find a spot for the information you want to add in a title record, you may need to switch to MARC View and add it that way. So… where can you go to find information about what each tag and subfield represents?
The Library of Congress (LOC) website has a special section devoted to MARC tags and fields, which shows what each tag and subfield represent and examples of how each is used.
To get to the Library of Congress MARC webpage:
You can also click Read About This Tag when looking at a specific tag in MARC View to go straight to the relevant LOC page.
![]() | MARC LITE is a subset of the full MARC 21 Bibliographic Format. It includes all essential data elements that are needed to create bibliographic descriptions of information items. Records using only those elements are valid MARC records and may be integrated with fuller records without alteration. |
Before making any changes, it is recommended that you run the Discarded Copies and Lost Copies reports to get a list of what will be removed. To do this, follow these steps:
Once you have reviewed your reports and are ready to remove the lost and discarded copies, follow these steps:
Please keep in mind that using these utilities will permanently remove all lost and/or discarded items from your Alexandria database.
To get a list of all the items that are checked out along with their due dates, follow these simple steps:
Once the report is generated, you can see all the checked-out items along with their due dates. Any due date that appears in red indicates that the item is overdue.
At this time, you can’t pick exactly which browse by options you want to show. However, you can control if Top Rated and Study Programs show, by turning on/off those features in Builder > Searching.
To add an Operator, you need to create their record in the Patrons Management just like you would for any other patron. Then, you should grant the new operator the appropriate access permissions by navigating to the Access tab and adjusting the security settings. If you’re unsure about which access permissions to assign, please refer to Security.
Remember If you select the Librarian Security group or a higher level, the account will need to have an email address associated with it. In addition to reviewing the security groups page, please also see our Password Management Best Practices.
If your barcode labels are misaligned, overlapping, or off-centered, troubleshoot the issue with Barcode Your Collection.
Adding a new book to your Alexandria catalog is easy with the SmartMARC Title Assistant. View a step-by-step video tutorial HERE.
Alexandria uses Code 39 or Code 3 of 9. For more information on barcodes, see Barcode Your Collection
You can do this in Authority Control, which is the part of the program that helps a user manage terms and edit, modify, or even remove them when no longer in use. To access Authority Control go to Tools and select Authority Control. You will find terms listed under both patron and item field headings.
By using the gear at the top you can select “Remove unused terms” to clean up some of these fields. This will only remove a term if none are entered into an item or patron record under the corresponding field. If you have any questions about best practices for managing Authority Control terms we recommend you call Customer Support for guidance and advice.