Do I need to create all of my sessions before I start inventorying?
Not at all. Feel free to create sessions as you need them, if that’s easier.
FAQ
Should I create all of my inventory sessions on the same date?
This isn’t necessary. It may help you to keep things organized, but Alexandria is flexible enough to allow you to create any number of sessions that are staggered over whatever time period needed. Some people use this feature to slowly inventory throughout the school year.
How do I access the Inventory Management or helper screen?
Choose Tools on the far left, then choose the Inventory icon in the top middle.
When should I complete my inventory sessions?
We recommend completing all of your inventory sessions when you are finished with your whole inventory. This will ensure any items that may have been misplaced on a different shelf will be found and scanned.
Is there anything I should know before running the Declare Missing Items as Lost utility?
Don’t forget about items that aren’t on your shelves! Items in classrooms, book rooms, or on display can be easy to overlook. Inventory these items before you declare a missing item as lost. If you’re using Sessions in the Inventory module, this may mean waiting until you have finished all of your inventory, and using utilities to declare items lost.
Also, if you are running your session by a call number range, we recommend using call numbers that are the same length with only whole numbers (no decimals). Using irregular call number lengths can lead to inaccurate estimates.
How do I see which items have been inventoried?
Run a report. In the Review step of the inventory process, run the Inventory Items Report. And in the Reports module, run the Copies Inventoried or Copies Not Inventoried reports.
Why did I get an alert saying “out of session range” when scanning in my inventory session?
Check your session overview and take a look at your Call Number Range. Make sure the “From” and “Through” fields have the same number of characters.
For example:
- From: 000.000 AAA
- Through: 299.999 ZZZ
Where do I find my serial number?
Your Alexandria serial number is located in the following places:
/admin > Status
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What is Clever and/or GG4L integration and how does it work?
Clever is a third-party service used by school districts to facilitate the secure transfer of student rosters between their school information system (SIS) and digital learning applications. Global Grid for Learning (GG4L) is a K-12 industry collaborative that provides schools with various EdTech tools, including the secure exchange of school roster data between applications.
These programs access information from a district’s SIS such as Powerschool, Infinite Campus or Skyward and then work when set up with Alexandria to import and update patron information. Usually these services are managed at the district level and synced in Alexandria sites with IT personnel and our Customer Support assistance. Depending on the needs of each school, the decision to use one or the other is decided by the school administration before adding the services to the Alexandria license.
How do I add a new Librarian or Operator in Alexandria so they can check out books to students?
Librarians, students, staff, and admins are all added into the system as patrons, but have different levels of access based on their Security Group. Take a look at Adding Operators. We also recommend reviewing our Security Best Practices to ensure organized operator records and seamless access.