Go to Tools > Inventory, then select Session at the top. Click on either the + in the bottom left, or Create Session. Give the session a name and set the Inventory By to be how you want to split the sessions. If you use call numbers as the Inventory By, you will need to make sure that in both the From and Through fields, there are the exact same number of characters–for example, From 222.222 Through 333.333, and not from 222 through 222.999.
Not at all. Feel free to create sessions as you need them, if that’s easier.
This isn’t necessary. It may help you to keep things organized, but Alexandria is flexible enough to allow you to create any number of sessions that are staggered over whatever time period needed. Some people use this feature to slowly inventory throughout the school year.
Choose Tools on the far left, then choose the Inventory icon in the top middle.
We recommend completing all of your inventory sessions when you are finished with your whole inventory. This will ensure any items that may have been misplaced on a different shelf will be found and scanned.
Don’t forget about items that aren’t on your shelves! Items in classrooms, book rooms, or on display can be easy to overlook. Inventory these items before you declare a missing item as lost. If you’re using Sessions in the Inventory module, this may mean waiting until you have finished all of your inventory, and using utilities to declare items lost.
Also, if you are running your session by a call number range, we recommend using call numbers that are the same length with only whole numbers (no decimals). Using irregular call number lengths can lead to inaccurate estimates.
Run a report. In the Review step of the inventory process, run the Inventory Items Report. And in the Reports module, run the Copies Inventoried or Copies Not Inventoried reports.
Check your session overview and take a look at your Call Number Range. Make sure the “From” and “Through” fields have the same number of characters.
For example:
Well, we recommend using Inventory Management, which keeps track of inventory sessions and can save you time when performing inventory. But if you are doing inventory in Circulation, use Inventory Bookdrop (IB) with a wired scanner, or Inventory Bookdrop Suppressed (IBS) with a wireless scanner. If, for example, you’re inventorying classroom sets checked out to teachers, you would choose Inventory (I) or Inventory Suppressed (IS) mode so those items are not bookdropped. In the Inventory Module, this means checking or unchecking the options for Audible alerts, and “Bookdrop items scanned during inventory”.
For more information, read about ourPerforming Inventory Through Circulation, and inventory Circulation Commands.
YES! You can inventory while you are circulating, and circulate while you are in the inventory process. Just be sure to keep track of your Inventory Start Date.