Analyze your collection with Perma-Bound

Miss Honey wants to add some new titles to the library, but she needs more data to know how she can expand and improve the library’s collection. Did you know that Alexandria is partnered with Perma-Bound, and you can upload your collection to be analyzed for free?

Follow the steps below to export and upload your collection.

Exporting and Uploading Collection to Perma-Bound for Analysis

1. In Preferences > Services, select Perma-Bound from the left-hand side of the window; Perma-Bound’s Settings tab will appear.
2. Click the Perma-Bound Export button to export your holdings from Alexandria in MARC format. If you’re part of a Centralized Catalog and you’d like to export your entire catalog, check the Export All Sites box; otherwise, only the collection for the site you’re currently logged into will be exported.
3. This will place the export in the Operations queue.
4. Once the item export has been completed, you can retrieve it from Operations.
5. Once you have exported your MARC records as a single file, you can upload that file to Perma-Bound’ account.The file-size limit for uploading to Manage My Collection is 40 MB; for larger files, contact Perma-Bound.
6. On your Perma-Bound Account page, navigate to My Collection > Upload/ Update.
7. The page that appears lists the number of records read, number of exact matches, number of partial matches, and the date your collection was last updated (i.e. your Create Date).
8. Click on the Update button under the Manage My Collection heading on your My Account page to begin updating your collection.
9. Enter or update the following information to manage your collection: School Name—Automatically entered from your user profile. Grades—Select from Preschool to grade 12 in these drop-down boxes. Number of Students—Enter for enrollment or approximate number of patrons. Process—Select your file upload process here.
10. The first time you enter collection management information this field will read Create a new collection. For subsequent uploads you will have two choices: Append to your current collection—The best choice for most upload scenarios; this is the default setting. Overwrite your current collection—Choose only if you want to re-upload your entire collection.
11. Select file to upload; click Browse and find your exported MARC record file.
12. Once selected, the file path will appear in the entry box.
13. When you are finished, click Update to submit your file or Cancel to return to the My Account page.

You collection can also be analyzed with Mitinet or Titlewave.

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