GG4L

Global Grid for Learning

Table of Contents

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Benefits

• Secure SIS Data Roster Exchange: GG4L Connect is consent-based, requiring the school data administrator to be 100% in control of inviting or approving a vendor to access a subset or all of the school’s stored student information system (SIS) data.
• Privacy and Security: Privacy and security for staff, students, and guardians (and protecting the guardian-student relationship) are rooted in strong proof-of-identity, identity management, and user accountability technology practices.
• Governance: Provide oversight, accountability, and regulatory compliance for digital learning applications and data.
• IT Automation: Automated configuration, deployment, and lifecycle management of cloud applications increases security, allows applications to work faster, and reduces costs. Deploy in minutes instead of days or weeks.
• Application Usage Reporting: Gain insight into how, when, and from where students and staff are using applications and content. 
• Easy User Access: A personalized School Passport gives staff, students, and guardians quick and easy access to digital resources in one place with a single login.
• No Cost Membership: Schools and districts, anywhere in the world, are invited to join GG4L for free for life. GG4L does not charge schools and districts for core platform services.
• GG4L is a Public Benefit Corporation: GG4L is committed to doing good for the education community by providing safe, secure, and cost-effective access to digital learning.

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Ecosystem Partners

GG4L works with several different partners to sync data and set up single sign-on capabilities.

Check GG4L’s Start Guide to see if your SIS is already integrated with GG4L.

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Onboarding Process

Interested in getting the GG4L add-on? Here’s what you’ll need to do!

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Enabling GG4L

1. Add your client information.

Alexandria Customer Support will enter your Client ID and Client Secret Key for you. Click Save in the upper right corner.

2. Map your sites.

3. Enable GG4L.

Click the Enable GG4L toggle. A warning dialog will pop up letting you know that Alexandria will disable Clever/any other SIS integrations. If you have been using Clever/any other SIS integrations with Alexandria, click Cancel and let Customer Support know. If not, click Begin.

4. Choose whether or not to allow patrons to log in with GG4L credentials.

When checked, an OR CONTINUE WITH GG4L button will display on each login window. Patrons and staff can then click on that button and use their GG4L credentials to log into Alexandria. See the SSO section for more information.

5. Choose the types of users you want to automatically update.

Check the Students and/or Teachers checkboxes if you want those records to automatically update during Daily Operations.  

6. Modify field mapping.

Field mapping is automatically configured to match and overwrite fields in Alexandria with fields in GG4L. By default, Alexandria’s Community ID, Barcode, and Location fields are not mapped with GG4L. If you use these fields to identify patrons between systems, click Modify field mapping to customize how they’re mapped.

We will not attempt to match these unless you map them here. Take a look at these three fields in our field mapping table to see your options.

Click OK and then Save when you’re done.

7. Sync your data.

Click Sync Now to initiate a full sync. A dialog box will pop up letting you know that the GG4L Sync Utility has been queued.

You can check Operations for details from the sync.

8. Fill out the Contact tab (optional).

If you would like to, click on the Contact tab and fill out all of GG4L’s contact information. Be sure to click Save in the upper right-hand corner when you’re done. This will make it easier for you and your staff to contact GG4L Customer Support if you experience problems or have questions in the future.

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Field Mapping

Field mapping outlines how Alexandria matches and transfers information between softwares.

• During the first sync, GG4L data is paired with Alexandria patrons by matching one or more key identifiers, including GUID, Barcode, Government ID (SSN), Community ID (Student #), or Primary Email + Name. Blank fields are never used for matching. When matched, the GG4L GUID will be added to existing patrons. In future syncs, the GG4L GUID is how patrons will be identified and updated.
• We suggest sharing all requested data with Alexandria. However, if you choose to limit what is shared, know that the GUID, First Name, Last Name, Status, Role, and Primary School fields in GG4L are required.
• Information in GG4L fields will overwrite what’s in Alexandria fields.

Here is a list of the corresponding fields in Alexandria and GG4L that are matched while syncing:

Alexandria	GG4L	Notes
1200 GUID	GUID of student or teacher
1000 Barcode	Not Mapped (default)Optional mapping to User ID of Type ______ (dropdown menu that contains known user IDs for your district)
1001 Community ID	Not Mapped (default)Optional mapping to User ID of Type ______ (dropdown menu that contains known user IDs for your district)	Community ID is an Alexandria terminology field, which means you can customize the field name in Preferences > Setup > Terminology.
1007 First Name	First Name
1008 Middle Name	Middle Name
1006 Last Name	Last Name
1045 Birthdate	Date of Birth
1032 Sex	Gender
1017 Phone Number	Phone Number
1019 Primary Email	Email
1004 Location	Not Mapped (default)Optional mapping to…Homeroom Class CodeHomeroom Class LocationHomeroom Teacher Name	Location is an Alexandria terminology field, which means you can customize the field name in Preferences > Setup > Terminology.
1010 Level	Grade
1026 Status	Status	In GG4L, 1 indicates an “active” status and 4 indicates a “tobedeleted” status. These are equivalent to the “Active” and “Transferred” statuses in Alexandria.
1050 Site	Primary School	Alexandria Site Code

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SSO

GG4L Single Sign-On

With the GG4L SIS Integration, you can enable a button on Alexandria login windows that allows you and your patrons to sign in using GG4L credentials (could be Active Directory, AD FS, G Suite, or LMS and SIS systems). 

Simply turn on Allow log-in with GG4L in GG4L Preferences, and the OR CONTINUE WITH GG4L button will appear on the regular login windows for both Librarian and Researcher. 

Clicking on that button will open the GG4L login window, where you and your patrons can enter your credentials and immediately log into Alexandria. Note that you do not need to enter a username and password before clicking on the OR CONTINUE WITH GG4L button.

GG4L School Passport

GG4L School Passport is a solution to ‘so many apps, so little time.’ With Passport, students can access all the apps you have set up for them with a single login.

First, log in to your GG4L admin account and make sure you have the School Passport application.

Then, find the Alexandria app in the School Passport Marketplace and add it for the appropriate groups (e.g. teachers and students).

You will need to configure the app with your school’s Alexandria url (example: mylibrary.goalexandria.com).

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GG4L CampusKEY, powered by GG4L Passport, is an enterprise-grade, single sign-on (SSO) and identity management (IDM) platform that helps school districts securely and cost-effectively distribute third-party EdTech applications and content to students and staff.

Now, students can see their other applications when they sign in with GG4L in Researcher.

CampusKEY provides your students and staff quick, one-click access to all learning applications and resources right from within Alexandria. You’ll also receive hands-on access to all the metrics you need to see: who, when, and how your resources are being used.

CampusKEY requires separate registration.

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Engagement Plus

• Download Instructions for adding the extension to your web browser
• Download the PDF brochure

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Frequently Asked Questions